Business Assistant to the CEO

Daos Hub is a pioneering phygital space where Web3 innovators converge to build, collaborate, and thrive. Located in Dubai, our 19,375-square-foot hub seamlessly blends physical and digital environments—offering state-of-the-art workspaces, immersive events, and a vibrant community dedicated to shaping the future of Web3.

As the Business Assistant to the CEO, your core mission is to optimize the CEO's time, energy, and focus. You will step in as a strategic extension of the leadership office—taking ownership of routine, operational, and technical execution so the CEO can concentrate fully on high-level strategy and global growth. You are a proactive coordinator, gatekeeper, and trusted shadow who anticipates needs, streamlines communications, and drives execution across all initiatives with poise, discretion, and absolute efficiency.

• Proven Experience: 2–3+ years of experience as an Executive / Business Assistant to C-level executives.
• Language Skills: Advanced or Fluent English (written and spoken) with exceptional business communication skills.
• High Tolerance for Ambiguity: Ability to thrive in a fast-paced environment, adapt to shifting priorities, and solve complex problems without step-by-step instructions.
• Strategic & Analytical Mindset: Strong understanding of cause-and-effect relationships, process optimization, and structural organization.
• Long-Term Commitment: Seeking a stable, long-term opportunity to deeply integrate into the company's ecosystem and growth trajectory.

• Calendar & Schedule Ownership: Master and optimize the CEO's calendar, meetings, calls, travel logistics, and daily routine to ensure maximum focus on high-priority goals.
• Managing Up & Accountability: Proactively track deliverables, remind leadership of commitments, highlight operational risks, and keep key focus areas on track—even in fast-changing environments.
• Cross-Functional Communication: Act as the primary bridge between the CEO, internal teams, partners, and external vendors; manage information flow with clarity and discretion.
• Task & Project Follow-Through: Monitor execution across teams, drive post-meeting follow-ups, synthesize key takeaways, and ensure all agreements are brought to completion.
• Information & Material Preparation: Gather data, structure insights, build presentations, and digitize internal documentation to streamline decision-making.
• Networking & Ecosystem Building: Handle initial outreach with potential partners, organize introductions, and maintain long-term professional relationships within the Web3 ecosystem.
• Financial & Legal Coordination: Supervise budget tracking, review weekly reporting, monitor project cash flows, draft basic contracts from templates, and coordinate legal reviews with external advisors.
• Operational Troubleshooting: Make independent operational decisions within defined authority, de-escalate conflicts, and resolve complex administrative bottlenecks autonomously.